Day of Coordination Services
What We Offer with Our Day of Coordination Service
Our day of coordination service covers everything needed to execute your carefully planned wedding or corporate event:
Wedding Day-of Coordination
- Vendor setup and breakdown management.
- Timeline review and cueing of major events (first dance, cake cutting, speeches).
- Ceremony and reception transitions handled seamlessly.
- Wedding party organization and guest flow management.
- Emergency kit on-site (from stain removers to safety pins).
- 6–8 hours of professional coordination on event day.
Corporate Event Day-of Coordination
- Pre-event walkthrough with client and vendors.
- Coordination with venue staff on access, deliveries, and logistics.
- Vendor oversight (AV, catering, signage, rentals, branding).
- Cueing of speakers, MCs, and transitions.
- Guest movement management between networking, dinner, and entertainment.
- Discreet troubleshooting of issues (AV delays, decor fixes, catering changes).
- Post-event wrap-up summary with recommendations.
💡 Special Offer: Book decor with us (min. $2,000 for weddings or $5,000 for corporate events) and enjoy 25% off day of coordination services.
Why Choose Our Day of Wedding Coordination Services in Vancouver?
Your wedding or corporate event is a once-in-a-lifetime celebration and the last thing you should worry about on the big day is logistics. At Viva Events & Decor, our day of coordination service is designed to take the stress off your shoulders so you can focus on enjoying every moment.
We specialize in wedding coordination, wedding planner day-of coordinator services, and corporate event day of coordination across Greater Vancouver and BC. From vendor communication to timeline management, our experienced coordinators make sure everything flows smoothly.
Why couples and companies choose Viva Events:
- Proven track record with 100+ five-star reviews in Vancouver.
- Professional team with wedding & corporate expertise.
- Familiarity with top venues across Vancouver and BC.
- Full-service approach: we also offer premium decor, rentals, and event styling.
👉 With Viva Events, you don’t just get a coordinator; you get a reliable partner dedicated to making your event seamless.
Difference Between a Wedding Planner and a Day of Coordinator
It’s common to confuse a wedding planner with a day of wedding coordinator. Here’s the difference:
- Wedding Planner: Helps from the start with full planning – budget, vendor sourcing, and design.
- Day of Coordinator: Steps in closer to the event date to manage all the details you’ve already planned.
At Viva Events, we don’t offer full wedding planning. Instead, we specialize in wedding coordination and event management services, perfect for couples or corporate teams who want to plan most details but need professionals to execute them flawlessly.
How Our Day of Wedding Coordinator Supports Your Big Day
Think of our day of wedding coordinator as your behind-the-scenes partner. We manage the moving parts so you can stay present.
- We’ll direct vendors, greet guests, and cue your MC or DJ.
- We’ll discreetly handle last-minute issues so you never notice.
- We’ll ensure decor and rentals are perfectly in place.
- We’ll support your bridal party or corporate team, so no one feels overwhelmed.
Your only job? Enjoy the celebration and create memories while we handle the rest.
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BackdropsGreenery Wall Backdrop / Photo Backdrop
Original price was: $499.00.$425.00Current price is: $425.00. -
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Charger PlateClear Gold Rim Glass Charger Plate
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BackdropsToy Story Birthday Round Backdrop / Photo Backdrop
Original price was: $150.00.$95.00Current price is: $95.00. -
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BackdropsGender Reveal Round Backdrop / Photo Backdrop
Original price was: $150.00.$95.00Current price is: $95.00. -
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Steps to Book Your Wedding Coordination Services
Booking day of coordination service with Viva Events is easy:
- Contact Us – Reach out with your wedding or event details.
- Initial Consultation – We’ll discuss your vision and review your plans.
- Customized Proposal – Receive a tailored package for your needs.
- Confirm Your Date – Secure services with a deposit.
- Relax & Celebrate – On the big day, we’ll take care of everything.
Our friendly and professional team will walk you through every step, ensuring no detail is missed.
FAQ
ask us
anything
What does a day of wedding coordinator do?
We manage logistics, vendors, and timelines so your wedding day runs smoothly.
How is a day of coordinator different from a wedding planner?
Planners help with everything from start to finish; coordinators step in closer to the event to manage execution.
Do I need a day of wedding coordinator if I already planned everything?
Yes! We ensure your hard work is carried out seamlessly while you relax.
What does corporate day-of coordination include?
Vendor management, AV cueing, branding setup, guest flow, troubleshooting, and post-event wrap-up.
How many hours are included in the day of coordination service?
Wedding DOC: 6–8 hours; Corporate DOC: packages from 6 to 10+ hours depending on scale.
Can Viva Events handle decor and coordination together?
Absolutely. Booking both saves time, money, and ensures design + execution align.
Do you offer services outside Vancouver?
Yes, we provide day of coordination services across Greater Vancouver and BC.
What if something goes wrong during the event?
Our coordinators troubleshoot discreetly so you won’t even notice.
How much does day of coordination cost?
Our coordinators troubleshoot discreetly so you won’t even notice.
How do I book Viva Events?
Contact us online or by phone – we’ll provide a proposal and secure your date with a deposit.
